This is important because a text that has long paragraphs considerably affects the readability. There is another important difference between the clarity index and the infogineering clarity rating. The clarity index counts the number of words with over three syllables. However, infogineering clarity rating defines and counts long words as ones that have over eight characters.
The number of characters in a word is easier to count rather than counting syllables which requires one to pronounce it correctly.
It also makes it easier to edit a text for readability by substituting shorter words for more complex ones. As can be seen, the first two terms of the numerator are the same as in the fog index. To this we add 5 times the average sentences per paragraph.
The addition of the three terms is finally divided by 2. A text with good readability should have an infogineering index of To know more about this rating, readers may visit www.
The Flesch Kincaid reading ease formula has seen increased popularity over the years. Similar to the fog index, it looks at the number of syllables per word and the number of words per sentence.
However, the index calculation is different from Fog index. It also presents a readability summary including the grade level required to understand the text. Several computer systems such as Microsoft Word and Google Docs can calculate the readability index of any text at the stroke of a key. This is immensely useful when one edits the text to improve readability, and checks the readability score. On a scale of , a high score is good easy to read and a low score i bad difficult to read.
A text with a readability score between 60 and 80 is easy for a year old, according to studies. In addition to the readability index, the measure also includes grade level This refers to the readability of text according to the US school grades. Microsoft Word makes calculating the Flesch reading ease index easy.
The following simple steps will help one write any text and get this index at the press of a key. A shortcut key for this is F7. If we need to do this for a specified portion of a text, we can do the same after selecting the desired text with the mouse.
Here is an example of a passage with a poor Flesch reading ease index, followed by a higher clarity version of the same. I wanted to let you know that my company and all of us here are extremely distressed at the quality of products delivered by your company. It was intimated through a teleconference with all concerned on Wednesday last week that one out of every 10 products is failing to perform in the field.
No evidence of any actions at your front since that teleconference are visible to us. A cumulative loss of extraordinary proportions has resulted from this quality issue. This needs to be resolved with the highest sense of exigency. It is also important that we get from you a report on a daily basis by end of the day on the actions you and your team are taking to ensure this problem is fixed and there is absolutely no recurrence of this fallout under any conceivable circumstances.
Further it may be noted that in the event this happens yet again, we will expect your company to disburse all damages resulting from such circumstances. We need to be also absolve by you from any damages that may be incurred due to this quality issue and you should give us a written undertaking of the same. The revised version of Example 9. Note the sharpness of the new passage. It is clearly indicative of a more direct and mature personality compared to the original example.
We need your immediate attention! This has caused major loss to our company. However, we have not seen any actions since then. Please resolve this issue urgently. Please also send us a daily report of your actions to ensure this does not recur. We also need a note from you to indemnify us from any potential damages.
Other Readability Indices : In addition to the fog index and Flesch Kincaid reading ease, there are several other popular readability indices in use today.
However the other indices count the number of syllables and complex words. In general, counting syllables is more complex than counting characters, words, sentences and paragraphs. Checking Grammar, Spelling and Voice : Text editors such as Microsoft Word and others give instant information on the following:. The Flesch reading ease index also includes the percentage of sentences written in passive voice as part of the readability index. It is extremely important to be vigilant about the above aspects while writing any text.
Clarity of Verbal Communication : While the principles stated here are to increase clarity of written text, the same holds true for verbal communication too. Well, not sure! There are so many interesting events that it is hard to pinpoint which one stands out from so many achievements. It is possibly the time when our soccer team won the top gold medal in the inter-collegiate competition when no one expected our team to successfully win.
In fact we finished last and absolutely rock-bottom the prior time the last year so you know we were really the underdogs as they say. Navy commissioned J. Peter Kincaid and his team to recalculate the Flesch Reading Ease to help sailors read Navy training manuals faster and understand them better.
The Flesch-Kincaid Test is now a standard for the U. Plus, many states now require insurance policies and other legal documents to weigh in at no higher than a 9th grade reading level on the Flesch-Kincaid formula.
Theoretically, the score bottoms out at Aim for 8th grade or lower. To improve your score, reduce your average sentence length and word length. In , he founded the first readability consulting firm, consulting with more than 60 newspapers and magazines. He also correlated magazine reading levels with total circulation. The lower the Fog, the higher the circulation. Gunning worked with the United Press, helping bring the reading level of front-page newspaper stories by five grade levels.
He also helped The Wall Street Journal reduce its level from 14th to 11th grade. Keep your score in the single digits. To improve your score, make your sentences and words shorter. Yes, the research says. The shorter your message, the more likely readers are to read it, understand it and make good decisions based on it.
That means, if your text scored a 6 in the Gunning FOG Index, it could be understood by people who are in 6th Grade and above. If you want the general public to comprehend your text, it is a good idea to aim for a score of 8 since 8th grade English is the benchmark for conversational English.
What makes the Gunning FOG Test so beloved by many is because it has a simplified formula and an equally simple method. In a time where computers were not so commonplace, the Gunning FOG Readability Index was an easy and convenient method to use.
Before using the formula, you will need to choose a sample passage from your text, at least words long or more. Count exactly how many words and sentences you have. This test rates text on a U. For example, a score of 8. For most documents, aim for a score of approximately 7.
The languages that you use in a document can affect how your Office program checks and presents readability scores. If you set up Word to check the spelling and grammar of text in other languages, and a document contains text in multiple languages, Word displays readability statistics for text in the last language that was checked. For example, if a document contains three paragraphs — the first in English, the second in French, and the third in English — Word displays readability statistics for the English text only.
For some European languages within an English document, Word displays only information about counts and averages, not readability. Select Proofing.
Select Show readability statistics. On the Word menu, click Preferences. You must have a document open to see preferences. The formula for the Flesch Reading Ease score is:
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